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“• Support project management team to ensure adherence to weekly, fortnightly, and monthly project progress and generate reports.
• In conjunction with the Manager, prepare a program of works that indicates the sequence of operations, dependencies and resource requirements.
• Monitor the material submittal, approval, and procurement schedule against the project plan and update or revise.
• Accurately record progress and adjust forecasts as required.
• Prepare reports on progress and causes of program/progress variations.
• Weekly monitoring of project plan and preparation of weekly progress plan to be submitted for weekly project progress meeting and ensure timely notification of delays
• Also, prepare monthly progress reports for all the projects based on on-site visits and project progress reviews.
• Coordinate information between other parties
• Preparation of information schedules inclusive of Architects, Engineers, nominations, and long lead schedules
• Liaising with surveyors, engineers and architects
• Producing progress reports and forecasts for Operational Manager & Project Director
• Breaking large jobs down into phases of development
• Using project management tools to plan timeframes
• Working with estimators to calculate the resources needed for a project
• Planning target programs in case needed
• Demonstrating knowledge of construction
• Reporting progress of several projects
• Working between offices and construction sites
• Provide full secretarial and admin support to the Project Director and Engineering department to ensure the smooth running of the department operations
• Maintain records of Engineers and assist in their movements
• Take minutes of meeting and maintain records for the operations and project team
• Develop and maintain document control processes for the efficient management
• Maintain a proper and user-friendly filing and document control system for recording and tracking of all documents for the project team and department
• Schedule & arrange Meetings.
• Must have knowledge regarding technical terms and phrases associated with their industry. Such knowledge enables them to communicate more efficiently with staff members, vendors, and clients.
• Support the Department Head in daily admin roles
• Perform data-entry, recording, printing and filing duties
• Undertake any ad-hoc admin projects/duties as required
• Excellent computer skills including Primavera P6, MS Word, MS Excel, Outlook and PowerPoint.
• Strong work ethic and honesty
• Strong organizational and interpersonal skills
• Ability to think outside of the box.”
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